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Information for Shipping Companies

Complete clearance requests should be submitted no later than five (05) days prior to the vessel’s arrival in the outer limits of these ports and preferably before the departure of the vessel from its port of loading, depending on the availability of the vessel’s documents. Any clearance request received after this period will incur delays in the clearance process.

Once the clearance is granted, UNVIM will issue the requestor a clearance certificate valid for 20 days from arrival into the port’s anchorage area. Beyond this date, the clearance will expire. Vessels are required to keep their Automatic Identification System (AIS) switched-on at all times. An AIS switched-off for more than four (04) hours may result in automatic cancellation of the clearance.

Requesters should submit a clearance request with the following signed and stamped supporting documents:

1. Cargo manifests
2. Bills of Lading
3. Packing List(s) for containerised cargo (upon UNVIM request)
4. Last 10 Ports of Call (starting from the latest Port Clearance) in reverse chronological order including any Outer port Limits (OPL) activity.
5. Port clearance from the load port
6. Port clearance of last port called if different from loading port
7. IMO Crew List with Seaman Book and Passport details (including document numbers and expiry dates) and passport scans in colour.
8. IMO Passenger List, if applicable.
9. Stowage Pan/Bay Plan.
10. List of armed guards on board, if applicable.
11. Declaration of weapons and ammunition on board, if applicable.
12. List of dangerous cargo on board, if applicable (attach respective list/ packing certificate(s)).
13. Document of Compliance for the Carriage of Dangerous Goods, if applicable.
14. Latest five (5) Continuous Synopsis Records (CSR)
15. Certificate of Registration of vessel
16. Trade License issued by Yemen-based Chambers of Commerce for bulk, break-bulk and fuel.

Vessel Inspections

UNVIM will conduct physical vessel inspections in international or territorial waters. Provided the inspection is satisfactory, UNVIM will grant the vessel clearance to sail to Hodeidah or Saleef. Were UNVIM to recommend the vessel for secondary inspection, offloading of the cargo may be necessary.

Related costs for all inspections will be borne by the vessel’s shipping company. UNVIM strives to ensure vessel inspections are conducted with minimal delays to avoid additional unnecessary costs to the shipping companies.